Board Meeting - 2015-03-09
Powell River Community Radio Society Board of Directors Meeting minutes for March 9th, 2014 at 5:10 pm
Previous: Board Meeting - 2015-02-11 | Next: Board Meeting - 2015-03-30
Location: #202 - 4675 Marine Avenue (PR Regional District Office), Powell River
MINUTES
Jason L’Eane, President, chaired the meeting which commenced at 5:05 pm.
In attendance:
Board members: Jason Leane, Don Mitchinson, Tricia Sharpe, Ari Neimand, Maggie Mondey, Carrie Swiggum, Claudia Medina (arrived at 5:15pm)
Others: Courtney Harrop
Reports Submitted: Courtney Harrop, Don Mitchinson
Agenda amended and Order Of Business
Minutes of Previous Meeting from February 11th, 2015
Motion (Leane/Neimand):
That the minutes be approved.
Approved by All
Correspondence
Bob Coulter (big vocal supporter in past) is signing up via First CU
Memberships: None to approve
Delegations/External Speakers
None
Staff Reports
Membership Coordinator
(N/A)
No report submitted
PREVIOUS ACTION: T-shirt report should be presented by email or at next Board meeting PREVIOUS ACTION (Board): feedback for next meeting from all
Volunteer Coordinator
(Courtney)
Submitted report and reviewed.
On air book club – people need training. Nola owns the show. Courtney will follow-up with book club and Nola to ensure all programmers have the training.
The library wants to sponsor a show in some form by supplying the books for the book club.
Courtney suggested that programmers be allowed a percentage for promoting a show. Ari suggested a predefined Incentive package be offered to promote show along with the sponsor.
First Nations Language Coordinator
(N/A)
Attending conference in Manitoba
Volunteer Position Reports
Tech Director
(Jason)
CD 2 Cable has been soldered.
4G Internet device came with Business Internet
Terry from Telus came in and found a major fault. Should be fixed for Friday
Production Manager
(N/A)
Resignation from Emma received via Jason
Director Reports
Treasurer’s Report
(Maggie)
Cheques for SOCAN and WCB need to be sent out
Employee Remittances and T-4s need to be worked out (talk to Darlene – this week) Converting to Quickbooks Online – ACTION: Get Backup of SAGE Account from Darlene
Grants
(Claudia)
CRFC Youth Grant – for March 31st deadline Tricia and Courtney will work on grant together using Grant-in-Aid at City of Powell River – deadline is March 15th, 2015. Courtney has an idea with Devin.
Policies & Procedures
(Tricia)
Ari – setup a Facebook group for policy committee members
Maggie – put together an index for policy manual using existing policies Hi priority items – sexual harassment policies
Ari/Neil – working on needle usage
Jason – sound system policy details
Tricia: Will setup a meeting with policy committee participants
Communications
(Carrie)
Newsletter in draft mode
Suggestions for how many companies
Comittee Reports
Fundraising
(Courtney/Maggie)
Huge campaign not feasible for this year - suggested that 90.1 hours before Prom to raise $500 Fun-Drive – Murray Dobbin has offered to pay for large advertisements
Raise awareness by getting members to send emails in to PR Living “Love your non-profit”
People’s Prom
(Ari)
April 4th is scheduled for People’s Prom – scheduled at Cranberry Seniors’ Hall Posters don’t have times/locations. Will be updated later
New Business
Community Calendar
(Carrie)
Still doing manually. Courtney will ask programmers and volunteers
Job Descriptions / Organizational Structure
(Tricia) ACTION: Send info on roles / timelines to Tricia
Strategic meeting needed (roles, structure, liability insurance)
Date and Location of next meeting
CJMP –Monday April 13, 2015 5:00pm (Powell River Regional District) Meeting Adjourned at 6:20 pm
