Board Meeting - 2015-03-09
Location: #202 - 4675 Marine Avenue (PR Regional District Office), Powell River
Jason L’Eane, President, chaired the meeting which commenced at 5:05 pm.
Board members: Jason Leane, Don Mitchinson, Tricia Sharpe, Ari Neimand, Maggie Mondey, Carrie Swiggum, Claudia Medina (arrived at 5:15pm)
Others: Courtney Harrop
Reports Submitted: Courtney Harrop, Don Mitchinson
- 1 Agenda amended and Order Of Business
- 2 Minutes of Previous Meeting from February 11th, 2015
- 3 Correspondence
- 4 Delegations/External Speakers
- 5 Staff Reports
- 6 Volunteer Position Reports
- 7 Director Reports
- 8 Policies & Procedures
- 9 Comittee Reports
- 10 New Business
- 11 Date and Location of next meeting
Agenda amended and Order Of Business
Minutes of Previous Meeting from February 11th, 2015
That the minutes be approved.
Approved by All
Bob Coulter (big vocal supporter in past) is signing up via First CU
Memberships: None to approve
No report submitted
PREVIOUS ACTION: T-shirt report should be presented by email or at next Board meeting PREVIOUS ACTION (Board): feedback for next meeting from all
Submitted report and reviewed.
On air book club – people need training. Nola owns the show. Courtney will follow-up with book club and Nola to ensure all programmers have the training.
The library wants to sponsor a show in some form by supplying the books for the book club.
Courtney suggested that programmers be allowed a percentage for promoting a show. Ari suggested a predefined Incentive package be offered to promote show along with the sponsor.
First Nations Language Coordinator
Attending conference in Manitoba
Volunteer Position Reports
CD 2 Cable has been soldered.
4G Internet device came with Business Internet
Terry from Telus came in and found a major fault. Should be fixed for Friday
Resignation from Emma received via Jason
Cheques for SOCAN and WCB need to be sent out
Employee Remittances and T-4s need to be worked out (talk to Darlene – this week) Converting to Quickbooks Online – ACTION: Get Backup of SAGE Account from Darlene
CRFC Youth Grant – for March 31st deadline Tricia and Courtney will work on grant together using Grant-in-Aid at City of Powell River – deadline is March 15th, 2015. Courtney has an idea with Devin.
Policies & Procedures
Ari – setup a Facebook group for policy committee members
Maggie – put together an index for policy manual using existing policies Hi priority items – sexual harassment policies
Ari/Neil – working on needle usage
Jason – sound system policy details
Tricia: Will setup a meeting with policy committee participants
Newsletter in draft mode
Suggestions for how many companies
Huge campaign not feasible for this year - suggested that 90.1 hours before Prom to raise $500 Fun-Drive – Murray Dobbin has offered to pay for large advertisements
Raise awareness by getting members to send emails in to PR Living “Love your non-profit”
April 4th is scheduled for People’s Prom – scheduled at Cranberry Seniors’ Hall Posters don’t have times/locations. Will be updated later
Still doing manually. Courtney will ask programmers and volunteers
Job Descriptions / Organizational Structure
(Tricia) ACTION: Send info on roles / timelines to Tricia
Strategic meeting needed (roles, structure, liability insurance)
Date and Location of next meeting
CJMP –Monday April 13, 2015 5:00pm (Powell River Regional District) Meeting Adjourned at 6:20 pm